Catch-Up, Risk Check & Notices (USA)

What this service is

Catch-Up, Risk Check & Notices is a structured service that helps you stabilise compliance when books, filings, or registrations are behind—or when you receive an IRS/state notice and need a controlled response. The goal is not panic-driven action. The goal is a defensible plan: identify exposure, rebuild the record trail, fix what must be fixed, and document decisions.

This service is designed to deliver:

  • a clear “what is missing / what is exposed / what is urgent” position

  • a scoped catch-up plan (bookkeeping, sales tax, payroll, and/or income/franchise filings)

  • a risk check that identifies the highest-cost errors early

  • a notice response-ready documentation pack (what the agency asked, what you have, what you will submit)

  • a forward-looking maintenance plan so the problem does not repeat

Who this is for

This service is a fit if you are:

  • behind on bookkeeping, reconciliations, or monthly close

  • missing sales tax returns in one or more states

  • running payroll without clean filings or receiving payroll notices

  • unsure whether you should be registered in certain states (sales tax or income/franchise)

  • a fast-growing e-commerce business with mismatched platform and accounting data

  • a foreign-owned business needing bank-ready compliance records

  • preparing for funding or diligence and discovering gaps in filings/records

  • receiving IRS or state notices and want a controlled response strategy

What “catch-up” means in practice

Catch-up is not “doing everything.” It is a controlled sequence:

  • stabilise the accounting record trail (reconcile banks, cards, merchant accounts)

  • rebuild the filing base data (sales tax, payroll, and/or income tax inputs)

  • prioritise states/periods based on risk and cost

  • file or correct what must be filed (with partners where required)

  • document what was done, what was not required, and why

Key principle: the best outcome is not “catching up fast.” The best outcome is catching up correctly with a defensible evidence trail.

What “risk check” covers (typical high-impact areas)

A risk check identifies issues that usually drive penalties, notices, or expensive rework:

  • unreconciled merchant accounts (Stripe/Shopify/Amazon deposits not tying to sales)

  • sales tax collected but not remitted (or collected without registration)

  • marketplace facilitator sales treated incorrectly on returns

  • payroll liabilities not matching payroll reports (deposit timing and filing gaps)

  • contractor payments without W-9s and messy vendor records (1099 exposure)

  • owner distributions coded incorrectly (especially in S-Corp posture)

  • multi-state footprint creating unrecognised filing obligations

  • missing annual reports/franchise taxes in formation or registered states

What “notices” support means

Notices are often triggered by mismatches, missed filings, or missing payments. Our role is to create a controlled response posture:

  • identify what the agency is actually asking for

  • confirm what you filed and what you can prove

  • reconcile the relevant period(s) and rebuild supporting workpapers

  • prepare a response pack that aligns facts, totals, and evidence

  • coordinate CPA/EA partner escalation where representation is required

Key principle: the best outcome is a response built on reconciled numbers, not assumptions.

Benefits of structured catch-up and notice support

  • Reduced penalty exposure: prioritised fixes and controlled submissions

  • Fewer repeat notices: root-cause reconciliation prevents recurring mismatches

  • Cleaner financials: books become reliable for management decisions

  • Bank and diligence readiness: predictable documentation and archives

  • Multi-state stability: scope is controlled and scaled methodically

  • Operational relief: a clear plan replaces uncertainty

What you typically receive

Depending on your situation, deliverables usually include:

  • a backlog and exposure map (what periods are missing, by compliance area)

  • a prioritised catch-up plan (what to do first, second, third)

  • reconciled books for the scoped periods (bank/cards/merchant accounts)

  • a filing-ready dataset for sales tax/payroll/state returns (as applicable)

  • an exceptions and decisions log (what was adjusted and why)

  • a notice response pack (if applicable):

    • notice summary and deadlines

    • reconciliation workpapers supporting the response

    • submission checklist and evidence archive

  • a forward maintenance plan (monthly close + compliance calendar)

Service workflow

1) Intake and triage

We collect the minimum needed:

  • which areas are impacted (bookkeeping, sales tax, payroll, income/franchise tax)

  • how many months/quarters are behind

  • which states are involved

  • platforms used (Shopify/Stripe/Amazon/QBO/payroll provider)

  • any notices received (copies and deadlines)

  • current access status (QBO, tax portals, payroll provider)

Outcome: a clear scope and urgency order.

2) Risk check and scope locking

We run a focused review to find the highest-risk issues:

  • exposure flags (collected tax, payroll deposits, missing filings)

  • data integrity issues (unreconciled accounts, missing documents)

  • states/periods most likely to generate penalties or enforcement

Outcome: a locked scope and a realistic sequencing plan.

3) Catch-up execution (reconciliations first)

We stabilise the record trail:

  • reconcile banks/cards/merchant accounts for the target periods

  • rebuild revenue and tax datasets by channel and state where needed

  • correct structural posting issues that cause repeated mismatches

4) Filing/notice pack preparation (with partners where required)

We prepare:

  • filing-ready datasets and workpapers

  • correction approach for inconsistent periods

  • notice response documentation pack (if applicable)

  • coordination with CPA/EA partners where required for filing/representation

5) Closeout and prevention plan

You receive:

  • a clean archive (what was filed, what was paid, what was documented)

  • a “do not repeat” checklist: monthly close routine + calendar

  • change triggers for new states, new channels, and major business events

Typical premium pricing

Pricing depends on backlog length, number of states, channels, and data quality.

  • Risk check + catch-up plan (single entity, limited backlog): $1,500–$4,500+

  • Catch-up bookkeeping cleanup (per month, moderate volume): $850–$3,500+ / month

  • Multi-channel cleanup (Shopify/Stripe/marketplaces): $3,500–$12,500+ / month

  • Sales tax catch-up (per state, per period): $750–$3,500+

  • Payroll catch-up / corrections: $1,500–$12,500+

  • Notice response pack (IRS/state, scoped): $1,250–$8,500+

  • High complexity (multi-entity, multi-state, long backlog): $25,000–$95,000+

Government penalties/interest, CPA/EA filing fees, and legal representation are not included unless agreed.

Frequently asked questions

  1. What should I do first when I receive a notice?
    Do not guess or submit partial numbers. First, confirm what period and tax type the notice is about, then reconcile that period and build a clean evidence pack.

  2. Can you fix multiple years of backlog?
    Yes, but we scope and sequence it. We prioritise the highest-risk periods and states first to reduce penalties and stop recurring issues.

  3. What is the biggest catch-up mistake?
    Trying to file without reconciling the books. That creates inconsistent filings and often triggers more notices.

  4. Will you help with penalties and interest?
    We help reduce avoidable penalties by correcting filings and improving documentation. Penalty relief requests and representation are handled with partners where required.

  5. What if we collected sales tax but never registered?
    That requires a controlled strategy. We assess exposure, prioritise states, and design a remediation posture with partner support where needed.

  6. What if payroll filings were missed?
    We stabilise payroll reports, reconcile liabilities, identify missing filings/deposits, and prepare a correction pack and future workflow.

  7. How do you prevent this from happening again?
    We implement a monthly close routine, a compliance calendar, and change triggers for expansion events (new states, new channels, hiring).

  8. What do you need from us to start?
    A list of what is behind (months/quarters), states involved, access to QBO and relevant platforms, and copies of any notices with deadlines.

Why businesses choose Yudey

  • Triage-first approach: urgent issues identified and prioritised early

  • Reconciliation-first execution: fixes start from clean books, not guesses

  • Multi-state discipline: controlled scope and repeatable workflow

  • Notice-ready documentation: evidence packs built to be defensible

  • Cross-platform competence: Shopify/Stripe/marketplace complexity handled

  • Premium prevention plan: monthly close and calendar discipline to stop repeats

Request catch-up or notice support

Send: what you’re behind on (bookkeeping, sales tax, payroll, state returns), how many months/quarters, which states are involved, and any notice copies with deadlines. We will produce a prioritised plan and a scoped catch-up workflow with a clean documentation pack.